Regulations

Regulations establish very important issues related to the race. All participants should read it before registering, since registration implies the acceptance of everything contained in it.

 

Contents

Description of the race

ARTICLE 1. DEFINITION
ARTICLE 2. MODALITIES AND DISTANCES
ARTICLE 3. ROUTES
ARTICLE 4. TECHNICAL DIFFICULTY
ARTICLE 5. SIGNALING
ARTICLE 6. PROVISIONING AND SEMI-SELF-SUFFICIENCY OF THE PARTICIPANTS
ARTICLE 7. RESPECT FOR THE ENVIRONMENT AND ECO-RESPONSIBILITY
ARTICLE 8. SOLIDARITY BETWEEN PARTICIPANTS

Conditions for admission of participants

ARTICLE 9. AGE
ARTICLE 10. FEDERATIVE LICENSE FOR MOUNTAINBIKE MODALITY
ARTICLE 11. STATEMENT OF LIABILITY
ARTICLE 12. IMAGE RIGHTS

Registration and cancellation terms

ARTICLE 13. REGISTRATION
ARTICLE 14. REGISTRATION DEADLINE
ARTICLE 15. REGISTRATION FEES

ARTICLE 16. TEAMS
ARTICLE 17. LIMIT OF PARTICIPANTS
ARTICLE 18. RETURN OF THE REGISTRATION
ARTICLE 19. CANCELLATION OF THE EVENT

Career development

ARTICLE 20. CLASSIFICATION BY TEAMS
ARTICLE 21. CATEGORIES AND PRIZES
ARTICLE 22. NUMBERS
ARTICLE 23. JURY, CLAIMS, PENALTIES AND DISQUALIFICATION
ARTICLE 24. MINIMUM TIME
ARTICLE 25. WITHDRAWAL
ARTICLE 26. MANDATORY AND RECOMMENDED GEAR
ARTICLE 27. BICYCLES AND MECHANICAL SELF-SUFFICIENCY
ARTICLE 28. OBLIGATION TO ATTEND BRIEFING PRIOR TO EACH STAGE
ARTICLE 29. ADVERSE METEOROLOGY
ARTICLE 30. MODIFICATION OF THE ROUTES AND RACE SCHEDULES

Organization and rules of evidence

ARTICLE 31. ORGANIZATION
ARTICLE 32. ACCEPTANCE OF THE REGULATION

Description of the event

ARTICLE 1. DEFINITION

Camí de Cavalls Epic 360º is a race divided in stages around the island of Menorca, with overnight stay at the end of each stage, and two-member teams participation in three possible modalities: TrailRun Epic 360º, Experience 360º and MountainBike Epic 360º.

ARTICLE 2. MODALITIES AND DISTANCES

Camí de Cavalls Epic 360º offers four possible modalities of registration:

  • TrailRun Epic 360º: three stages, 156,7 km in total and a positive height of 2.910 m.
  • Experience 360º: three stages, 102,4 km in total and a positive height of 1.914 m.
  • MountainBike Epic 360º: three stages of MTB race with a total distance of 196,5 km and a positive height of 3.693 m.
ARTICLE 3. ROUTES

The Epic Camí de Cavalls 360º race runs through different types of roads and tracks:

  • GR 223 Camí de Cavalls: Ii is an public path open to hikers, cyclists and horsemen, therefore, it’s required to respect the rest of the users at all times.
  • Private roads: the race route runs through some private paths for which a special and exclusive permit has been obtained for this occasion.
  • Roads and streets: some sections, both inside and outside the GR 223 Camí de Cavalls, are shared with road traffic, and therefore special care must be taken and traffic rules must be respected at all times.
ARTICLE 4. TECHNICAL DIFFICULTY

The track has a very high technical difficulty for cycling. An important part of the route is only rideable for very experienced, trained and skilled cyclists, while some small sections can not be cyclable for any participant. Other sections are easier, with little or no technical difficulty.

On the other hand, in spite of having very rocky and abrupt sections, the route does not present an especially high difficulty for the foot race.

ARTICLE 5. SIGNALING

Depending on the type of road, the signaling of the race will be as follows:

  • Natural path sections of the GR 223: Camí de Cavalls milestones and GR markers.
  • Urban and interurban sections (both in and out of the GR 223): ribbons, arrows or other elements the organization may consider necessary.
  • Natural path sections out of the GR 223: ribbons, arrows or other elements the organization may consider necessary.
ARTICLE 6. PROVISIONING AND SEMI-SELF-SUFFICIENCY OF THE PARTICIPANTS

The race will be performed under semi-self-sufficiency conditions, that is, the organization will provide some provisioning points not sufficient to complete the race. The exact location of the provisioning points will be communicated in the weeks leading up to the race.

Each participant will be responsible for managing their own water and food needed to realize the route. Epic Camí de Cavalls 360º, specially the Epic distance, is an event that demands a high physical and mental training, a right management of your own strength, as well as water and food. In this respect, it is highly recommended to have previous experience in similar events.

ARTICLE 7. RESPECT FOR THE ENVIRONMENT AND ECO-RESPONSIBILITY

A key aspect of the race Epic Trial Camí de Cavalls 360º is the respect for the environment. Runners have to avoid leaving trash along the route, using the trash bins available, respecting the flora and fauna and strictly following the path marked without using short-cuts. Participants are required to use a reusable glass or bottle, as these won’t be provided by on the provisioning spots.

Organization will, whenever possible, use reusable or recyclable material and perform separate collection (batteries, paper, plastic, etc.). The temporary signs used to mark the alternative routes will be collected during the same day.

Similarly, route cleaning will take place immediately after the last participant. Printed communication will be reduced to the minimum, prioritizing electronic support.

The race crosses a multitude of natural areas, often fragile and many of them protected, among which the Natural Park of S’Albufera des Grau and the Natura 2000 Network stand out. Participants are subject, just like any other visitor, to the rules of these protected areas, as well as environmental rules that will be communicated days before the race.

ARTICLE 8. SOLIDARITY BETWEEN PARTICIPANTS

Solidarity, collaboration and respect amongst participants, as well as volunteers, sponsors, public and other possible users of the path where the race will take place are core elements Epic Camí de Cavalls 360º.

Conditions for admission of participants

ARTICLE 9. AGE

You can register to the event if you’re turning 18 years old during the year of the event.

Anyone under the age of 18 can register as long as the other member of the team is the father, mother and/or tutor, or a direct relative. In both cases, an authorization signed by the father, mother and/or tutor must be presented, stating that the minor is authorized to take part in the event; indicating who is going to participate with the minor and their relationship, and expressing the knowledge of the toughness and features of the race and the acceptance of any responsibility derived from participating.

ARTICLE 10. FEDERATIVE LICENSE FOR MOUNTAINBIKE MODALITY

All MountainBike participants are required to have the appropriate federative license.

Otherwise, the three-day license must be contracted at the time of registration, or on February 14 at the latest. Foreign participants holding a license must submit a certificate from their federation as late as February 14 indicating that the race is covered by their license.

ARTICLE 11. STATEMENT OF LIABILITY

The organization won’t be responsible for any damage caused by an imprudence or negligence of the participants. Thus, all participants state that are perfectly prepared physically to take part in this race, and exclude the organization of this liability. The statement can be made during registration or when the number is picked up.

Registration implies full acceptance of this regulation.

ARTICLE 12. IMAGE RIGHTS

All participants refuse to use their image rights and authorise the organization and sponsors to use and publish freely photo or video images recorded during the days the event takes place.

Registration and cancellation terms

ARTICLE 13. REGISTRATION

Registration can be done through the organizer’s website, or through any other platform duly authorized for this matter. Registration is only valid after payment has been processed, information of both members of the team has been validated and all terms and conditions indicated in the present rules are complied with. Payment itself is not a guarantee of validation of the registration. You can check the status of your registration on the registered list that will be available in the section Registration of camidecavalls360.com/epic website.

Temporarily, the registration of a team pending completion of one of its members will be possible. The maximum period for completing the second member of the team will be the registration deadline.

ARTICLE 14. REGISTRATION DEADLINE

Registrations can be formalised until the 14th of February 2019, as long as the limit of participants described in these rules has not been reached.

ARTICLE 15. REGISTRATION FEES

Prices and different registration possibilities are indicated below.

  • TrailRun Epic 360º: 219 € per person
  • Experience 360º: 209 € per person
  • MountainBike Epic 360º: 219 € per person
ARTICLE 16. TEAMS

Registration can be only done by teams with two members, although provisionally can register a team pending completion of one of the members. These teams can be mixed, or have two people from the same sex.

People who want to make a provisional individual registration (pending completion of the teammate), they must request it by email at [email protected] If, after the registration deadline, the team has not been able to complete the second component, the registered person can take part in the race, although will do so out of the classification.

The Partners section can help you find a teammate according to your characteristics.

Organization will not take care of creating teams, these have to be created by participants by common consent.

ARTICLE 17. LIMIT OF PARTICIPANTS

The maximum number of participants is 140 teams, plus the teams initially reserved to the organization. They will be distributed as follows among the different modalities:

  • TrailRun Epic 360º and Experience 360º: limit of 90 teams between both modalities (plus 10 teams per modality reserved to the organization).
  • MountainBike Epic 360º: limit of 50 teams (plus 10 teams reserved to the organization).
ARTICLE 18. RETURN OF THE REGISTRATION

In case the registration is cancelled, the 80% of the total amount will be reimbursed if it is cancelled until 31st of December, or the 50% of the total amount if it is cancelled between the 1st of January and the 14th of February. Cancellations done from the 15th of February will lose the total amount charged, no matter what the reason for cancelling is.

In case the cancellation affects only one of the members of the team, the vacancy will be open until the 8th of February to give the opportunity to another person to register in this team. The cancellation of a member of the team does not entail any partial refund of the registration.

Individuals who have made a provisional individual registration will be subject to the same cancellation policy, except that in this case it will only apply to the part of the registration corresponding to a person.

If the Cancellation insurance is contracted -it can only be done at the time of registration- the full amount of the registration can be recovered -except for a management fee of 30 € per participant- in case of a justified cancellation until the day before the start of the race.

ARTICLE 19. CANCELLATION OF THE EVENT

If the organization decides to cancel the event due to lack of registrations, the total amount paid will be reimbursed. If the event has to be partially or totally cancelled due to a major cause that has nothing to do with the organization, a partial reimbursement for all the registrations will take place according to the reimbursement capacity of the organization, after having faced non-recoverable expenses. In the case that such cancellation for reasons beyond the organization occurs during the 7 days prior to start or after the start, no refund will be made.

The possibility of bad or very bad weather is part of the normal conditions in which the the race can be done, and it will not be cause of cancellation of the event, except if the conditions are very extreme and the integrity of the participants can be put at severe risk.

Development of the race

ARTICLE 20. CLASSIFICATION BY TEAMS

Both participants of each team have to be together at the starting and ending points, as well as the control points. If the distance between the two members of a team is higher than 30 seconds at any point during the race, the team will be penalised with 60 minutes in the classification. The second time this happens, the team will be disqualified. If both participants don’t arrive at the same time, but the time difference is less than 30 seconds, the time of the participant arriving last will be the one taken into account.

At the end of each stage a recognition of the leaders of the general classification will be done.

General classifications will be calculated adding up the times of all the stages. Final winners will be the ones who have needed less time to complete all three stages of the route.

ARTICLE 21. CATEGORIES AND PRIZES

Classifications will be divided in the following categories for each modality:

  • TrailRun Epic 360º: Mixed, Masculine and Feminine.
  • Experience 360º: Mixed, Masculine and Feminine.
  • MountainBike Epic: Mixed, Masculine and Feminine.

The three best classified teams in each category will receive a prize.

All participants who finish the event within the established limit of time will receive a recognition as “finishers”.

ARTICLE 22. NUMBERS

In order to pick up the number you will be required to show your ID card with photo and to sign a statement accepting these regulations, confirming that you are in perfect conditions to participate in the race -exempting the organization from responsibility upon this-, and also a commitment to meet the environmental standards of the race.

The number has to be visible at all times and the runner has to wear it in the front.

ARTICLE 23. JURY, COMPLAINTS, SANCTIONS AND DISQUALIFICATIONS

The organization will name a jury for the race. This will be responsible for the correct compliance of the regulations that rule this race, applying the sanctions and/or disqualifications needed according to the list of infractions (not limiting) that can be found below:

  • Infringement | Penalty 1st time · 2nd time · Successive.
  • Leaving the marked path | 1 hour · Disqualification from the race.
  • Wearing the number hidden, bent or not clearly visible | Warning · 1 hour · 1 hour.
  • Being accompanied by someone not registered to the race | Warning · 1 hour · Disqualification from the race.
  • Distance longer than 30 seconds between the members of the team | 1 hour · Disqualification from the stage · Disqualification from the race.
  • Getting help or provisioning from third parties (including bars, restaurants and supermarkets) | 1 hour · Disqualification from the stage · Disqualification from the race.
  • Using non-authorised transportation during the course of the stage | Disqualification from the race.
  • Not marking with the bib number the wrappers of bars, gels and the like | 1 hour · 1 hour · Disqualification from the stage.
  • Leaving garbage both knowingly or unintentionally on the path | 1 hour · Disqualification from the stage · Disqualification from the race.
  • Any behaviour or attitude that damages or harms the environment (including making noise) | 1 hour · Disqualification from the stage · Disqualification from the race.
  • Showing unsportsmanlike practice | Disqualification from the race.
  • Carrying or using headphones |Warning · 1 hour · 1 hour.
  • Missing any of the compulsory elements of the equipment | Disqualification from the stage.
  • Not aiding a person experiencing difficulties (injured, exhausted, with hypothermia, etc.) | Disqualification from the race.
  • Skipping a control point or not signing | Disqualification from the stage · Disqualification from the race.
  • Any other offence to the rules or ethics of the race | Depending on the gravity of the infringement.

Each one of these offences can be accumulated as many times as it is made, and will be penalized as indicated depending on its frequency.

Jury can decide to establish as many control points as it is deemed necessary for each stage, without previous notification and without informing previously about their location.

Members of the jury will also be responsible to evaluate possible complaints regarding the classification, sanctions and/or disqualification applied. Complaints should be addressed to at least one member of the jury during the 30 minutes after the sanction is communicated.

ARTICLE 24. MINIMUM TIME

In the weeks prior to the race, the table of disqualification schedules for the different control points will be published, based on a pace that allows to do the Experience 360º modality walking at a fast pace, while TrailRun Epic 360º modality must be run for at least in some of its sections. Participants arriving at a checkpoint later than the indicated time will be automatically disqualified from the stage.

Disqualified participants can freely decide -out of the race- to continue the stage, except the private paths through which the race goes, and will do so under their full responsibility, as any other user of those paths. They must first inform the organization of the decision to continue and must deliver the number and chip. Disqualification by time will not prevent taking part in the start of the next stage and will not involve any kind of total or partial return of the registration, although it will imply disqualification from the general classification.

ARTICLE 25. WITHDRAWAL

Participants can withdraw from the race voluntarily whenever they want, but they are required to inform the organization and to show up at the closest timekeeping control point to return their number and chip.

Besides, the organization can require a participant to abandon, or make him/her stop, if they consider that he/she is in a physical condition of risk.

Withdrawal from a stage won’t prevent the teams to participate in the following stage, although it does imply disqualification for the purposes of the general classification. It won’t mean the reimbursement neither total nor partial of the registration fee.

ARTICLE 26. MANDATORY AND RECOMMENDED GEAR

During the course of the stages, all participants have to wear permanently the following compulsory material:

  • Mobile phone (fully charged and switched on during all the race).
  • Glass or bottle for the liquid (due to eco-responsibility at the provisioning points no glasses nor bottles will be provided for liquids).

Besides, it is recommended to evaluate the possibility of carrying the following elements:

  • Whistle (the bag’s whistle is valid if it works correctly).
  • Emergency blanket.
  • First-aid kit to cure small injuries.
  • Reserve enough food to realize the stage, taking into account that it is done in terms of semi-self-sufficiency.
  • Spare parts and tools for the bicycle, such as the following ones or others that may be considered appropriate: tubes, pump, tool kit, chain link, brake pads, etc.
  • Front light in perfect condition and with charged batteries.
  • Spare batteries for the front light.
  • Cap.
  • Sun cream.
  • Anti-friction cream.
  • Sunglasses.
  • Cash.
ARTICLE 27. BICYCLES AND MECHANICAL SELF-SUFFICIENCY
  • No e-bikes will be allowed.
  • Participants are solely responsible for the mechanical maintenance and repair of bicycles. The organization is not responsible of mechanical assistance during the course of the stages.
ARTICLE 28. OBLIGATION TO ATTEND BRIEFING PRIOR TO EACH STAGE

Before each stage a briefing of the next stage will be offered. It will be held the day before the stage, in the afternoon, and attendance at it will be mandatory for all participants, since essential information will be communicated for the proper development of the stages. At the entrance of the briefings there will be a signature check to assure attendance of all participants. The organization may prevent the departure in a stage to the participants who have not attended the corresponding biefing.

ARTICLE 29. ADVERSE METEOROLOGY

Due to the dates (late winter), the possibility of bad or very bad weather is part of the normal conditions of the race, and the participants must be prepared to take part in the race in these conditions, both at equipment level and physically and mentally.

ARTICLE 30. MODIFICATION OF THE ROUTES AND RACE SCHEDULES

The organization can modify the route, the schedules and the times of passage by the control points until the same day of the race, or even during the course of the stage, based on the meteorological forecasts or any other conditioning of major cause non responsibility of the organization.

Organization and rules of the event

ARTICLE 31. ORGANIZATION

The Epic Camí de Cavalls 360º is a non-profit event organized by Club Esportiu Outroc club, produced by 40 Nord Outdoor S.L. and with the technical support of EliteChip S.L. The organizers reserve the right of modifying the current regulations if deemed necessary in order to ensure proper functioning of the event.

The Epic Camí de Cavalls 360º is a race authorized by the Federació d’Atletisme de les Illes Balears and by the Federació de Ciclisme de les Illes Balears federations.

ARTICLE 32. ACCEPTANCE OF THE REGULATIONS

All participants accept all the rules when registering, and are committed to follow these conscientiously.